The national Venturing Youth Cabinet has provided Venturing standard operating procedures (SOP) in an effort to meet the need for a formal operating structure for all tiers of Venturing. The national, regional and area tiers will use these standard operating procedures as the model for operation and will not alter these guidelines without formal review from the national Venturing Youth Cabinet, but are expected to add to them to create specific operating procedures for each territory.
Local councils have been provided the Venturing standard operating procedures as a base from which to build their own council Venturing operating procedures. The Venturing standard operating procedures presented here can be used as a minimum standard by and as a template for local councils that do not currently have a structure in place to meet this operational need. This template can be tailored to meet their needs.
Some consistent questions have been raised with the launch of the Venturing SOP. We will continue to answer and add to these FAQs as needed. We appreciate your feedback, which will lead to a stronger Venturing program across the country. Feedback and questions can be submitted through the email address email@example.com attention National Venturing Cabinet.
Q: Must a youth officer be under age 21 for the full term of office? A: Beginning in 2011, it will be a standard that the national Venturing president and all region and area youth officers serving in Venturing officers’ association positions will be under age 21 for their full term of office. Councils and districts can determine requirements for their 2011 term of office. However, we respectfully request that they comply with the standard operating procedures age requirement established by the national Venturing Youth Cabinet beginning in 2012.
Q: Is there a recommended application process for vice presidents at the region and area levels? A: A standard application is being developed and will be available at www.scouting.org/venturing by December 1, 2010. This application will include options for applying for vice president or subsidiary position consideration.
Q: Are there national vice president positions? A: There are no vice president or subsidiary positions in the structure for the national tier.
Q: At the close of the interview process, will a majority vote or a consensus agreement be required? A: At the national, region, and area levels a consensus will be required. In a situation where the youth members are not able to find a consensus, the volunteer Advisor will be asked to mediate a selection. At the council and district levels, considering the potential size of the selection panel, established procedures that already work well, etc. it will be up to the council to establish operating procedures that fit their circumstances best, either by majority vote or consensus.
Q: How does Sea Scouting fit in, and will Sea Scouting have its own standard operating procedures? A: Although Sea Scouting is a standalone program, their membership is tracked through the Venturing program and Sea Scouts can earn Venturing awards. Sea Scouting has its own governance structure, and specific questions can be answered at www.seascout.org or through the new Sea Scout Manual, No. 33239, available at local council service centers or through www.scoutstuff.org.
Q: Can a national or regional Venturing president run for a second term? A: There is a single-term limit requirement for both national and region Venturing presidents.
Q: What does the term “qualified candidate” mean? A: The Venturing Key Three (the Venturing president, the volunteer advisor, and the staff advisor) of the tier will review the candidate’s application to ensure that all the information provided is correct and there is no personally identifiable information that should not be shared with the selection panel -- the purpose of this is to maintain privacy by preventing the distribution of personally identifiable information (PII), about which many jurisdictions have laws or regulations; it is not intended to create anonymity for the candidate. Provided a candidate meets the requirements outlined in the national standard operating procedures or those established by the council, all candidates should be granted an interview opportunity.
Q: Can regions, areas, and councils write their own bylaws to supplement the SOPs? A: The term bylaws has a specific legal meaning and is reserved for councils and the national organization only. Region and area VOAs may write their own operating procedures (OPs) by using the standard operating procedures (SOPs) as a template and adding to details appropriate for their territory. Council VOAs are encouraged to do the same.